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City Commission Minutes 06/18/2019

The Governing Body of the City of Wamego, Kansas, met in Regular Session on Tuesday, June 18, 2019 at 6:00 P.M. in the City Commission Chambers at 430 Lincoln Avenue, Wamego, Kansas.  Those present were; Mayor Thomas Beem, Commissioners; William Ditto, Richard Weixelman and Clifford Baughman.  Commissioner Dugan was absent.

 

Also present were:  City Manager, Merl Page, City Clerk, Shanda Jahnke, City Treasurer, Stacie Eichem and Assistant City Attorney, Jake Pugh.

 

The City Clerk presented the minutes of the regular meeting of the Governing Body held on June 3, 2019.  After a careful reading and discussion thereof, it was moved by Commissioner Baughman and seconded by Commissioner Weixelman to approve the minutes as presented.  Motion carried.  Aye: 4, Nay: 0.   

 

The City Clerk then submitted to the Governing Body for their consideration and approval Appropriation Ordinance No. 1575.  After a careful review and discussion thereof, Commissioner Ditto moved, seconded by Commissioner Baughman, to approve and adopt Appropriation Ordinance Number 1575.  Motion carried.   Aye: 4, Nay:  0. 

 

Public Comments and Communications:

 

Mayor Beem called for a regular work session on Tuesday, July 2, 2019 at 4:30 P.M, with a joint work session with the Library board on July 9, 2019 at the library.

 

Commissioner Baughman moved to hold a special budget work session on July 25, 2019 at 5:15 P.M. with a special meeting following at 6:00 P.M. Commissioner Weixelman seconded the motion. Motion carried.   Aye: 4, Nay:  0. 

 

Wicked Marathon – Doug Sellers:

 

Doug Sellers was present to request permission to hold the next annual Wicked Run Marathon on March 28, 2020. He had a lot of positive feedback with 475 entries for the 2019 run and 87% percent in attendance in the snow. Commissioner Weixelman moved, seconded by Commissioner Baughman, to approve the Wicked Run for March 28, 2020. Motion carried.   Aye: 4, Nay:  0. 

 

Yellow Brick Road Signage- Wamego Chamber:

 

Daryn Soldan and Kara Holle with the Chamber were present to request permission to install a sign on City property showcasing the “yellow brick road” on Lincoln going towards the City park. They reported that half of the funds needed had been raised and Bryan Newell with Riley Construction had volunteered to install and warranty the sign. The sign will be lit and would require electricity which would be donated by the City. Commissioner Ditto moved to authorize the “Yellow Brick Road” signage on City property with the City donating the electricity. Commissioner Baughman seconded the motion. Motion carried.   Aye: 4, Nay:  0. 

 

Parking Lot Review:

 

The City Manager advised this issue be tabled until a “yet to be determined” future meeting.

 

Sales Tax Update:

 

Merl Page reported City sales tax was up 9.25% and the County was up 2.18% compared to this time last year.  

 

Park Development – Morton Park:

 

The City Manager advised that Morton Park should have some of the same amenities as the other City locations which include electricity, sidewalks and irrigation. Commissioner Ditto moved to approve to start upgrading Morton Park with the installation of electricity. Commissioner Baughman seconded the motion. Motion carried.   Aye: 4, Nay:  0. 

 

Resolution No. 20190618:

 

Resolution No. 20190618 was presented and read as follows:

 

A RESOLUTION DIRECTING THE CALL FOR REDEMPTION OF CERTAIN OUTSTANDING ELECTRIC UTILITY SYSTEM REVENUE BONDS, SERIES 2012, OF THE CITY OF WAMEGO, KANSAS; AND PROVIDING FOR NOTICE OF SAID REDEMPTION.

 

Commissioner Baughman moved, seconded by Commissioner Weixelman, to adopt Resolution number 20190618.  Motion carried.   Aye: 4, Nay:  0. 

 

Software Upgrade – GIS Program:

 

The City Manager reported that City staff had contacted two GIS companies for GIS mapping of the City for utilities and many other functions. Staff watched two presentations with the staff recommendation to go with gWorks, which had recently merged with the City’s accounting software (formerly Summit – Data Technologies). The initial cost of the software would be approximately $93,000 with an annual fee of approximately $12,000. The Assistant City Attorney had reviewed all of the contract documents and was satisfied. Commissioner Baughman moved to authorize the City staff to formulate and negotiate a contract with gWorks. Commissioner Weixelman seconded the motion.  Motion carried.   Aye: 4, Nay:  0. 

 

Equipment Review – Mini Excavator Roll Over Option:

 

Merl Page reported that the rollover plan that the City used last year with Foley Equipment for a mini excavator is up for renewal. The rollover plan would cost $4,200 for a new unit up to 250 tac hours. Commissioner Ditto moved, seconded by Commissioner Baughman, to approve signing with Foley Equipment for a mini excavator with a cost of $4,200, contingent upon City Attorney review of the contracts. Motion carried.   Aye: 4, Nay:  0. 

 

Utility Consultants Annual Renewal:

 

The City Manager reported that the annual drug testing contract would be expiring. Commissioner Weixelman moved to renew the contract. Commissioner Ditto seconded the motion.  Motion carried. Aye: 4, Nay: 0.

  

Road Maintenance/Improvements – Railroad Street:

 

The City Manager advised that due to the upcoming Industrial Commerce route project, bids had been received from two companies to lay 3-inch milling on Railroad Street, which is not a platted street, to allow for additional traffic during this project. Schilling Construction had the lowest bid at $32,929. This would be a temporary road for use through the duration of the project, which should end late by 2020. Commissioner Weixelman asked why this was not a platted street, the City Manager explained that it is on railroad right-of-way. Commissioner Baughman moved to authorize signing with Schilling to add 3-inch milling to Railroad Street. Commissioner Ditto seconded it.  Motion carried.   Aye: 4, Nay:  0. 

 

City Manager and Other Reports:

 

The aquatic facility is expected to be turned over to the City by July 6th and is expected to open 4-6 days later.

 

The railroad has a provision to see the plans for the Industrial/Commerce Route, this provision allows the railroad to charge up to $25,000 to review the plans. Commissioner Baughman moved to authorize paying the fees for the railroad to review the Industrial/Commerce Route plans. Commissioner Weixelman seconded the motion. Motion carried.   Aye: 4, Nay:  0. 

 

The Library minutes, statistics and finances were included in the meeting packet.

 

The Booster Club purchased flags and poles and requested that City staff install and hang the flags up to four times per year. By general consensus the Governing Body agreed to hang flags for different Booster Club events up to 4 times a year.

 

Merl Page read a letter for his official resignation stating his retire date from the City is September 6, 2019. Each commissioner took a moment to thank Merl for his dedication to the City. Mayor Beem moved to hold a special work session on June 25, 2019 at 5:00 P.M. to discuss options for hiring a City Manager. Commissioner Baughman seconded the motion. Motion carried.   Aye: 4, Nay:  0. 

 

At this time, Commissioner Ditto moved to adjourn into executive session for a period of fifteen (15) minutes to discuss confidential data relating to financial affairs or trade secrets of corporations, partnerships, trusts, individual proprietorships and that the meeting would reconvene at 7:00 P.M.  Commissioner Baughman seconded the motion.  Motion carried.  Aye: 4, Nay:  0.

 

The meeting reconvened at 7:00 P.M.   

 

No further business appearing, meeting was adjourned.

 

                                                                                                                

ATTEST:                                                         /s/ Thomas Beem, Mayor                                   

 

/s/ Shanda Jahnke, City Clerk

 

CALL: (785) 456-9119
EMAIL: wamego@wamego.org

430 Lincoln Avenue PO Box 86
Wamego, KS 66547

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