City Commission Minutes 04/04/2017

Regular Meeting:


The Governing Body of the City of Wamego, Kansas, met in Regular Session on Tuesday, April 4, 2017, at 6:00 P.M. in the City Commission Chambers at 430 Lincoln Avenue, Wamego, Kansas. Those present were: Mayor William Ditto; Commissioners: Richard Weixelman, Clifford Baughman, Robert Morse Jr. and Thomas Beem.  


Also present were:  City Manager, Merl Page, City Clerk, Shanda Jahnke and Assistant City Attorney, Jake Pugh.  


The City Clerk presented the minutes of the regular meeting of the Governing Body held on March 21, 2017.  After a careful reading and discussion thereof, it was moved by Commissioner Morse and seconded by Commissioner Baughman to approve the minutes as presented.  Motion carried.  Aye: 5, Nay: 0. 


The City Clerk then submitted to the Governing Body for their consideration and approval Appropriation Ordinance No. 1522.  After a careful review and discussion thereof, Commissioner Baughman moved, seconded by Commissioner Weixelman, to approve and adopt Appropriation Ordinance Number 1522.  Motion carried.   Aye: 5, Nay:  0.


Public Comments and Communications:


Mayor Ditto called for a regular work session on Thursday, April 18, 2017 at 4:30 P.M.


Metropolitan Planning Organization (MPO) Presentation:


Gary Stith of the Flint Hills Regional Council and Stephanie Watts with the MPO were present to give a presentation on the benefits of joining the MPO. The MPO analyzes traffic patterns to project future traffic projects. Being a member of the MPO would allow the MPO to assist with safe routes to school, park/trail maps, bicycle master plans and assistance in located grants for those types of projects. The cost would be approximately $2,300 in 2018. It was decided by general consensus to table this issue until the next regular meeting.  


Summer Volunteer Group:  


Due to scheduling conflicts the Wamego Middle School group advised they would not be in attendance and did not give an alternate date.


Library Board Annual Report:


Bryan McBride was present with several member of the Friends of the Library to give the annual Wamego Library Board update. He advised in 2016 the Friends of the Library had completed the process to become tax exempt.  The Library will be repurposing space within the library to accommodate the changing programs, while the Friends of the Library had one (1) ton of cookbooks donated which will be sold as a fundraiser.  The Governing Body thanked Bryan, the board and Friends of the Library for their time and dedication.


Wamego Hospital Board Annual Report:  


Lanny Bosse was present to give the Governing Body an annual report regarding the Wamego City Hospital Board. He advised revenue for the hospital was up 1.8% and the payables were up from the previous year with a 1.7 million current fund balance. The Governing Body thanked the Wamego City Hospital Board and staff for their time and dedication.


USD 320 Permit Waiver Request:


Merl Page reminded the Governing Body of USD 320’s request for the City to waive permit fees for the upcoming school projects and upgrade on the electric infrastructure. It is the staff’s recommendation to waive fees for the school projects however still require the permit information. The approximate cost to be waived is $5,000 to $7,000. USD 320 would like to come to a future meeting to discuss annexing the sports complex west of Wamego into the City. Commissioner Baughman moved to waive permit fees for USD 320 for upcoming school projects. Commissioner Beem seconded the motion. Motion carried.  Aye:  5, Nay:  0.


USD 320 Random Drug Testing Funding:   


Chris Hupe and Lance White were present to request partial funding for the USD 320 drug testing policy if it passed in May. After researching funding options, Lance discovered other communities are given funds from the alcohol tax from their respective cities and/or counties. Currently, the alcohol tax is divided evenly between the general fund and parks. When the City’s population reaches 6,000, the fund will have to be divided three ways-1/3 to the general fund, 1/3 to parks and 1/3 to special projects. The request is for the City to consider allocating 1/3 of those funds to the random drug testing project. The City Manager advised he would recommend allocating $3,000-$3,500 this year and raise to the 1/3 of the fund in 2018 since the 2017 budget is already set. Commissioner Weixelman moved to allocate up to $3,500 to the USD 320 drug testing program contingent upon the Drug policy being passed by USD 320. Commissioner Morse seconded the motion. Motion carried. Aye: 4, Nay: 0, with Commissioner Baughman abstaining.

Street Dance Request – Chamber of Commerce:


Daryn Soldan was present to request closing the 500 block of Lincoln for a street dance and beer garden. A live band will play in front of the Columbian Theatre from 7 to 10 PM on June 3rd, with the beer garden being in the parking lot across the street. The beer garden would be closed with the fencing with one way in and out. Daryn advised the chamber is considering making this an annual summer kick off. Commissioner Beem moved to allow a street dance and beer garden June 3rd from 7-10PM, closing the 500 block of Lincoln, contingent upon the Chamber getting the temporary license to sell the beer and the permit to close Lincoln Avenue. Commissioner Morse seconded the motion. Motion carried. Aye: 5. Nay: 0.


Credit Card Fuel Station – Airport:


Merl Page reported he had met with John Hupe regarding the credit card fuel station that John spoke about at a previous meeting. John received an additional cost estimate since the last meeting that was approximately $2,000 less than the original estimate. Merl recommend moving forward providing the accounting is set up prior to the installation. Commissioner Baughman moved to approve the purchase of a credit card fuel station contingent upon the accounting being initiated first. Commissioner Beem seconded the motion. Motion carried. Aye: 5. Nay: 0.


Equipment Review – Street Department:


The City Manager reported an additional mower had been budgeted for the street department in 2017, Kan Equip has a 72 inch, zero turn Kubota for $14,550. The department has several attachments that would also work with this unit. Commissioner Baughman moved to authorize the purchase of a Kubota from Kan Equip for $14,550. Commissioner Weixelman seconded the motion. Motion carried. Aye: 5. Nay: 0.


Wastewater Department – Bar Screen:


Merl Page reported the bar screen (separated solids) at the wastewater plant needs to be replaced. Three proposals were received, it is the staff’s recommendation to accept the proposal from Environmental Process Systems for $173,854. This purchase was included in the 2017 budget. Commissioner Baughman moved to accept the proposal from Environmental Process Systems for $173,854 contingent upon City Attorney review. Commissioner Weixelman seconded the motion. Motion carried. Aye: 5. Nay: 0.


Board Resignation:


The City Manager reported he had received a resignation from Woody Surs from the Board of Zoning Appeals.  Commissioner Baughman moved accept Woody Surs resignation from the Board of Zoning Appeals. Commissioner Beem seconded the motion. . Motion carried. Aye: 5. Nay: 0.


City Manager and Other Reports:


Merl Page advised the library minutes, finances and statistics as well as the City calendar were included in the meeting packets. The Run for Warmth date has been changed to June 10th and the parking for the war memorial will be on the next agenda.


John Hupe requested information on a quorum and the number of members required for his board. Merl Page advised he would do the research.


Merl also reported he had received a thank you from Clark County for our volunteer fire fighters assisting in the wild fires.


There will be a GRDA facility tour May 12th for any Commissioner that would like to attend. 


Sales tax for the City was down .08% and the County sales tax is up 1.7%.


No further business appearing, meeting was adjourned.



ATTEST:                                                                     /s/ William E. Ditto, Mayor


/s/ Shanda Jahnke, City Clerk


CALL: (785) 456-9119

430 Lincoln Avenue PO Box 86
Wamego, KS 66547

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