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City Commission Minutes 02/20/2018

The Governing Body of the City of Wamego, Kansas, met in Regular Session on Tuesday, February 20, 2018 at 6:00 P.M. in the City Commission Chambers at 430 Lincoln Avenue, Wamego, Kansas. Those present were: Mayor Robert Morse, Jr. Commissioners: William Ditto, Thomas Beem, Richard Weixelman and Clifford Baughman.  

 

Also present were:  City Manager, Merl Page, City Clerk, Shanda Jahnke and Assistant City Attorney, Jacob Pugh.  

 

The City Clerk presented the minutes of the regular meeting of the Governing Body held on February 6, 2018. After a careful reading and discussion thereof, it was moved by Commissioner Baughman and seconded by Commissioner Ditto to approve the minutes as presented.  Motion carried.  Aye: 5, Nay: 0. 

 

The City Clerk then submitted to the Governing Body for their consideration and approval Appropriation Ordinance No. 1543.  After a careful review and discussion thereof, Commissioner Weixelman moved, seconded by Commissioner Beem, to approve and adopt Appropriation Ordinance Number 1543.  Motion carried.   Aye: 5, Nay:  0.

 

Public Comments and Communications:

 

Mayor Morse called for a regular work session on Tuesday, March 6, 2018 at 4:30 P.M.

 

Special Award Presentation:

 

Karen Meek and Brenda Bandy with the Kansas Breastfeeding Coalition were in attendance to present the City with the Silver Level Breastfeeding Employee Support Award. According to the Breastfeeding Coalition only 17 municipalities in the State have been recognized with this award.

 

Wicked Marathon Update – Doug Sellers:

 

Doug Sellers was present to update the Governing Body on the upcoming Wicked Marathon. According to Doug, the certified course for the Boston Marathon has been cancelled due to the 4th Street construction. He will still be holding the 5K and half marathon, however participation is less than half of previous years (including the full marathon). He advised this is the last year for the races as he is unhappy with the timing of the construction.

 

Columbian Facility Update:

 

Clint Stueve and Bruce McMillan were present to update the Governing Body on the Columbian Theatre maintenance. Clint advised the upcoming projects for the Theatre would be the elevator, sprinkler system pipes, theatre lighting coming to the end of life, mural inspections and outside paint. The mural inspection would be a cost of $6,000, which also include stretching the canvas. Commissioner Ditto moved to authorize the cost of $6,000 for mural inspection and stretching. Commissioner Baughman seconded the motion. Mayor Morse asked if there was a general maintenance plan between the City and the Columbian as the City owns the building. Clint and Merl Page agreed there is maintenance plan and agreement. Motion carried. Aye: 5, Nay: 0.

 

Annual Report – Recreation Staff/Board:

 

Saeger Grafel, Recreation Director, introduced himself to the Governing Body. He explained he was a recent hire in October and his coordinator, Anna Proffitt, was hired in December. They are currently ending the basketball season and will be kicking off baseball and softball soon. Merl Page reported the Recreation Department will be looking for additional staffing to assist with field maintenance, as well baseball and softball.

 

Ordinance No. 1691 – Columbian Villas Final Plat:

 

Ordinance No. 1691 was presented and reads as follows.

 

AN ORDINANCE OF THE GOVERNING BODY OF THE CITY OF WAMEGO, KANSAS, APPROVING AND ACCEPTING THE FINAL PLAT, AMENDED FINAL DEVELOPMENT AND UTILITY PLAN, AND AMENDED FINAL LANDSCAPE PLAN OF “COLUMBIAN VILLAS UNIT FOUR, A PLANNED UNIT DEVELOPMENT, WAMEGO, KANSAS”, THE SAME BEING A REPLAT OF LOTS 5, 13A, 13B, 14A, 14B AND COMMON AREA OF THE COLUMBIAN VILLAS UNIT THREE FINAL PLAT; AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.

 

Commissioner Beem moved to approve Ordinance No. 1691. Commissioner Ditto seconded the motion.  Motion carried.  Aye: 5, Nay: 0. 

.

Tax Abatement Renewal – Homestead Housing and Caterpillar Work Tools Inc.:

 

The City Manager advised the Governing Body that Homestead Senior Housing and Caterpillar Work Tools Inc. had requested, and been granted a tax abatement. In order to stay in compliance with the tax abatement regulations, an Annual Claim for Exemption must be completed by both companies that verifies the property is still being used for the intended purpose related to the tax abatement. The claim must be certified by the City of Wamego to the Pottawatomie County Appraiser by March 1, 2018. At this time both parties have completed and returned the completed the Annual Claim for Exemption for submittal. Commissioner Baughman moved to authorize the City staff to submit and certify the Annual Claim for Exemption to the Pottawatomie County Appraiser for Homestead Housing. Commissioner Beem seconded the motion.  Motion carried. 4-0-1, with Commissioner Ditto abstaining. Commissioner Ditto moved to authorize the City staff to submit and certify the Annual Claim for Exemption to the Pottawatomie County Appraiser for Caterpillar Work Tools. Commissioner Weixelman seconded the motion.  Motion carried.  Aye:  5, Nay:  0.

 

Equipment Review- Electric Department:

 

Merl Page reported Foley Equipment had contacted the City about a governmental lease in which the City would pay $3,500 a year for a mini excavator. This would allow up to 500 operational hours and the equipment would change out every year instead of purchasing the equipment for approximately $30,000. Commissioner Baughman moved to authorize City staff to execute the agreement contingent upon City Attorney approval. Commissioner Weixelman seconded the motion.  Motion carried.  Aye:  5, Nay:  0.

 

SPCC Update Proposal:

 

The City Manager reported that the Spill Prevention Control and Countermeasure Plan for the Power Plant was needing updated.  The Plan was completed by Schwab-Eaton and is to be updated every three years.  After some discussion, Commissioner Ditto moved, seconded by Commissioner Baughman, to authorize the City Manager to negotiate an agreement with Schwab-Eaton to get the Plan updated as required.  Motion carried.  Aye:  5, Nay:  0.

 

Ordinance No. 1692 – Custom Woods Final Plat:

 

Ordinance No. 1692 was presented and reads as follows.

 

AN ORDINANCE OF THE GOVERNING BODY OF THE CITY OF WAMEGO, KANSAS, APPROVING AND ACCEPTING THE FINAL PLAT OF “CUSTOM WOOD ADDITION, AN ADDITION IN THE CITY OF WAMEGO, KANSAS”; AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.

 

Commissioner Baughman moved to approve Ordinance No. 1692. Commissioner Weixelman seconded the motion.  Motion carried.  Aye: 5, Nay: 0. 

 

Change Order – 4th Street Project:

 

Merl Page advised the Governing Body that additional water line was needed at 4th Street and Walnut Street, as there was a combination of iron pipe and plastic. Additional paving was torn out to get the iron pipe replaced. This issue had additional cost of approximately $4,000. Commissioner Baughman moved to authorize the change order of approximately $4,000 for additional paving and water line. Commissioner Weixelman seconded the motion. Motion carried.  Aye: 5, Nay: 0. 

 

Recreation Complex Use Request – Running for Others:

 

The City Manager reported he had received a request from Bekah Rhoads to hold the annual “Running for Others” fundraiser. This year the event will be held April 28th. Commissioner Baughman moved to allow the fundraiser at the Recreation Complex on April 28th. Commissioner Beem seconded the motion. Motion carried.  Aye: 5, Nay: 0. 

 

City Manager and Other Reports:

 

Merl advised the 4th Street Project resumed work a week earlier than expected. The City contracted with Larry Hudson to relocate a sewer service line that would run under the proposed sidewalk if not moved.

 

Merl explained the Toto Gala (auction) had been rescheduled for March 8th. After a lengthy discussion, Commissioner Weixelman moved to authorize a City representative to bid up to $2,000 for a Toto to be placed at the City Office. Commissioner Ditto seconded the motion. Motion carried.  Aye: 5, Nay: 0. 

 

Merl also reported that the GRDA sell back agreement had been initiated and there were savings for the GRDA group of approximately $12,000 in the month of February, which is in line with earlier projects of savings to the City of $12-15,000 annually.

 

At this time, Commissioner Weixelman moved to adjourn into executive session for fifteen (15) minutes to discuss confidential data relating to financial affairs or trade secrets of corporations, partnerships, trusts, individual proprietorships and the Commission would reconvene at 7:10 PM. Commissioner Baughman seconded the motion.  Motion carried.  Aye:  5, Nay:  0.

 

The meeting reconvened at 7:10 PM.  No further business appearing, meeting was adjourned.

                                                                                                                

ATTEST:                                                                    /s/ Robert Morse, Jr., Mayor

                                                                               

/s/ Shanda Jahnke, City Clerk

 

CALL: (785) 456-9119
EMAIL: wamego@wamego.org

430 Lincoln Avenue PO Box 86
Wamego, KS 66547

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