City Commission Minutes 02/19/2019

The Governing Body of the City of Wamego, Kansas, met in Regular Session on Tuesday, February 19, 2019 at 6:00 P.M. in the City Commission Chambers at 430 Lincoln Avenue, Wamego, Kansas. Those present were; Mayor Thomas Beem, Commissioners; Leslie Dugan, William Ditto, Richard Weixelman and Clifford Baughman.  


Also present were:  City Manager, Merl Page, City Clerk, Shanda Jahnke, City Treasurer, Stacie Eichem and Assistant City Attorney, Jake Pugh.


The City Clerk presented the minutes of the regular meeting of the Governing Body held on February 5, 2019.  After a careful reading and discussion thereof, it was moved by Commissioner Baughman and seconded by Commissioner Ditto to approve the minutes as presented.  Motion carried.  Aye: 5, Nay: 0. 


The City Clerk then submitted to the Governing Body for their consideration and approval Appropriation Ordinance No. 1567.  After a careful review and discussion thereof, Commissioner Weixelman moved, seconded by Commissioner Baughman, to approve and adopt Appropriation Ordinance Number 1567.  Motion carried.   Aye: 5, Nay:  0.


Public Comments and Communications:


Mayor Beem called for a regular work session on Tuesday, March 5, 2019 at 4:30 P.M.  


Dog Park Update:


Christine Chainey and Bryan Padgham were present with several members of the girl scout troop to give a brief presentation for the proposed dog park. The design included three different areas of the current 1.9 designated areas with shade structures and parking, as well as an estimate of cost. Commissioner Baughman moved to endorse the concept of the proposed dog park authorizing the girl scouts to move forward with fundraising opportunities. Commissioner Dugan seconded the motion.  Motion carried.   Aye: 5, Nay:  0.


Annual Report – Recreation Advisory Board/Staff:


Due to a recent staff illness, the report is being rescheduled for a later date.


Utility Relocation Request – Industrial Park:


Jack Allston, Pottawatomie County Economic Development director, stated he had met with a company to purchase 4.7 acres of land in the Industrial Park. Upon inspection of the property, it was discovered that the City has an underground electric line in the middle of the property. Jack requested that the City vacate the easement and move the electric lines to another location at the City’s expense to allow for the sale of the property. The City Manager recommended moving the line once the company commits to purchasing the land. Commissioner Ditto moved to publish a public hearing notice to vacate the easement and move the line at City expense. Commissioner Baughman seconded the motion.  Motion carried.   Aye: 5, Nay:  0.


Sign Variance – Kendall McVay:


Kendall McVay was present to request a sign variance on 1800 Farrell Drive. It was discovered that the existing sign poles had been installed without a permit and were in the right-of-way. However, if the poles were in the correct area, they would interfere with sewer lines. His request was for a conditional variance that would allow him to use the existing poles but also document the understanding for future owners that the City could take the poles/signs down if necessary. Commissioner Weixelman moved to authorize a sign variance for 1800 Farrell Drive with the City Attorney working with Mr. McVay on an agreement specifying the variance. Commissioner Ditto seconded the motion.  Motion carried.   Aye: 5, Nay:  0.


Equipment Review – Police Department:


Merl Page reported that Chief Baker had received prices for cubicles for the police department. His plan is to move the court room to the basement of the police department and convert the existing court room into a large office space for the police offers. The approximate cost of the cubicles, additional phone lines and computers would be close to $30,000. Commissioner Baughman moved, seconded by Commissioner Dugan, to approve the purchase of cubicles and office equipment not to exceed a total cost of $30,000.  Motion carried. Aye: 5, Nay:  0.


Equipment Review – Parks and Cemetery:


The City Manager advised that he had budgeted $15,000 for the replacement of a grasshopper mower for the parks and cemetery department. The cost of the new mower would be $13,160 after trade.  The replacement mower will have a larger deck.  Commissioner Weixelman moved to approve the purchase of a new Grasshopper Mower.  Commissioner Baughman seconded the motion.  Motion carried.   Aye: 5, Nay:  0.


Concessions Proposal:


Merl Page requested this issue be tabled until the next regular meeting, in order to get some clarifications on some modifications that one proposal requested. Commissioner Baughman moved, seconded by Mayor Beem, to table the concession proposals until the next regular meeting. Motion carried.   Aye: 5, Nay:  0.


Fundraising Event Request – 2nd Down Sports & Running For Others:


Merl Page advised he had received requests for two annual fundraisers, 2nd Down Sports in May and Running for Others in April. Commissioner Ditto moved to allow both fundraisers contingent upon plans being approved by the Police Chief and no conflicting events.  Commission Weixelman seconded the motion.  Motion carried.   Aye: 5, Nay:  0.


Sewer Line Repair Review:


The City Manager reported that Mayer Specialty, the company hired to flush and camera the sewer lines, discovered several places that needed repair. The company gave an approximate cost of $26,000 to make the repairs. Commissioner Baughman moved, seconded by Commissioner Dugan, to have Mayer repair the damaged sewer lines at a cost of $26,000. Motion carried.   Aye: 5, Nay:  0.


Engineering Agreement – Sewer Line Extension:


Merl Page reminded the Governing Body of previous conversations regarding extending the sewer line on Lilac Lane to Say Road which would eliminate the lift station on Lilac Lane. He recommended contracting with Olsson Associates for a proposal and design for a cost of $28,880. This would allow for further growth to the north and allow houses on north K-99 to come on City sewer if desired. Commissioner Weixelman moved to enter into an agreement with Olsson Associates for $28,880 for a sewer line extension proposal and design. Commissioner Baughman seconded the motion. Motion carried.   Aye: 5, Nay:  0.


Printer Agreement – Century Business Solutions:


The City Treasurer reported a contract had been received from Century Business Solutions (CBS) for the city office to rent a printer instead of purchase with CBS maintaining the supplies and maintenance. Commissioner Baughman moved to authorize signing with CBS for printer rental contingent upon City Attorney review. Commissioner Dugan seconded the motion.  Motion carried.   Aye: 5, Nay:  0.


Central Carnival – Street Closure Request:


A request had been received from the parent teacher organization to close Elm Street between 7th and 8th Street from 4:00 PM to 8:00 PM for the annual spring fundraiser for Central Elementary on April 12, 2019. Mayor Beem moved to allow the street closure for the spring school fundraiser in April. Commissioner Baughman seconded the motion. Motion carried.  Aye:  5, Nay:  0.


Board Appointment:


Mayor Beem appointed Dorothy McNinch to the Planning Commission with a term expiring August 31, 2019.


City Manager and Other Reports:


Merl Page reported the contractor on the pool project has reported the project is approximately 16 days behind schedule due to weather delays.  Housing Authority minutes were handed out.  A Ribbon Cutting/Open House at Pawnee Mental 


At this time, Commissioner Baughman moved to adjourn into executive session for a period of five (5) minutes to discuss confidential data relating to financial affairs or trade secrets of corporations, partnerships, trusts, individual proprietorships and that the meeting would reconvene at 7:02 P.M.  Mayor Beem seconded the motion.  Motion carried.  Aye: 5, Nay:  0.  The meeting reconvened at 7:02 P.M.  No further business appearing, meeting was adjourned.


ATTEST:                                                         /s/ Thomas Beem, Mayor                                   


/s/ Shanda Jahnke, City Clerk


CALL: (785) 456-9119

430 Lincoln Avenue PO Box 86
Wamego, KS 66547

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