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City Commission Minutes 08/15/2017

Regular Meeting:

 

The Governing Body of the City of Wamego, Kansas, met in Regular Session on Wednesday, August 15, 2017, at 6:00 P.M. in the City Commission Chambers at 430 Lincoln Avenue, Wamego, Kansas. Those present were: Mayor William Ditto; Commissioners: Richard Weixelman, Clifford Baughman and Thomas Beem.  Robert Morse, Jr. was absent from the meeting.

 

Also present were:  City Manager, Merl Page and Assistant City Attorney, Jake Pugh.  

 

The City Manager presented the minutes of the regular meeting of the Governing Body held on August 1, 2017.  After a careful reading and discussion thereof, it was moved by Commissioner Baughman and seconded by Commissioner Beem to approve the minutes as presented.  Motion carried.  Aye: 4, Nay: 0. 

 

The City Manager then submitted to the Governing Body for their consideration and approval Appropriation Ordinance No. 1531.  After a careful review and discussion thereof, Commissioner Weixelman moved, seconded by Commissioner Baughman, to approve and adopt Appropriation Ordinance Number 1531.  Motion carried.   Aye: 4, Nay:  0.

 

Public Comments and Communications:

 

Mayor Ditto called for a regular work session on Tuesday, September 5, 2017 at 4:30 P.M.

 

2018 Budget Hearing:

 

At this time, Mayor Ditto opened the public hearing for comments or questions regarding the proposed 2018 Budget as duly published in the City’s official newspaper.  Hearing no comments or questions, Commissioner Beem moved to adopt the 2018 budget as presented and duly published.  Commissioner Baughman seconded the motion.  Motion carried.  Aye:  4, Nay:  0.

 

ISO Update:

 

Phil Stultz, Fire Chief reported that the City’s ISO rating has been reduced to a three (3) rating from a four (4) rating based on the most recent ISO review.  He explained that many factors go into the rating formula.  Everything from response time to water main capacity to fire apparatuses.  In addition, building located in Wamego that have built in fire suppression systems also provides points, assuming the companies report they have them in place.  The Commission thanked the Chief for his update and the efforts of our local volunteer department.

 

IRB – Set TEFRA Hearing:

 

The City Manager informed the Governing Body that a TEFRA hearing would need to be scheduled regarding the IRBs related to the Custom Wood Products development in Wamego.  At this time, Commissioner Baughman moved to call a public hearing, to be held at City Hall on September 5, 2017, at 6:00 PM, or as soon thereafter as may be heard, relating to the proposed issuance of Industrial Revenue Bonds (Custom Wood Products, Inc.) (the “Bonds”) and regarding an exemption from ad valorem taxation of property constructed or purchased with the proceeds of such Bonds, and to authorize and direct City staff and bond counsel to provide required notice of such hearing.  Commissioner Weixelman seconded the motion. Motion carried.   Aye: 4, Nay:  0.

 

Benefit District Petition – Eco Devo (Industrial Park):

 

At this time, the City Manager presented a petition to create a benefit district in the Wamego Industrial Park to extend sanitary sewer, water, and storm sewer to serve the future location of Custom Wood Products.  After some discussion, Commissioner Beem moved to accept the petition and request that a Resolution of Advisability be drafted for the next regular City Commission meeting.  Commissioner Baughman seconded the motion.  Motion carried.  Aye:  4, Nay:  0.

 

Engineering Consultant Agreement Review:

 

The City Manager presented a consultancy agreement from Olsson Associates related to the internal improvements requested on the petition from Pottawatomie County EcoDevo.  After some discussion, Commissioner Baughman moved to authorize the Mayor and other City staff to sign the agreement contingent on the City Attorney’s review of the agreement.  Commissioner Weixelman seconded the motion. Motion carried. Aye: 4, Nay:  0.

 

Board Appointment – Youth Services Board:

 

Merl Page advised the City needs to appoint a member to the Youth Services Board of the 2nd Judicial District.  He explained that Tammy Hafenstein has been the delegate from the City, but stated she would be willing to rotate if someone else would want to serve.  With that said, the City Manager mentioned that Mike Baker, Police Chief, would be willing to serve.  Commissioner Weixelman moved to appoint Mike Baker as the designated member to serve on the Youth Services Board.  Commissioner Baughman seconded the motion. Motion carried.   Aye: 4, Nay:  0.

 

Architect Services Addendum:

 

The City Manager presented an addendum to the architect agreement for the Heritage Project located to the west of the hospital.  He explained that due to cost estimates, the project had to be redesigned and relocated in order to stay within project estimates.  In doing so, the added worked amounted to $9,200.  After some discussion, Commissioner Baughman moved to approve the addendum and to authorize the Mayor to sign said document to reflect the change in the contract amount.  Commissioner Beem seconded the motion. Motion carried. Aye: 4, Nay: 0.

 

Wi-Fi Signage Location - WTC:

 

Merl Page reported that WTC was willing to place signs at the Recreation Complex and the City Park letting visitors know that Wi-Fi was available in those areas free of charge.  After a brief discussion, Commissioner Baughman moved to authorize the installation of signs, provided that WTC coordinate with the City prior to installation.  Commissioner Weixelman seconded the motion.  Motion carried.  Aye:  4, Nay:  0.

 

Pool Update – Funding Intention (Countywide Sales Tax):

 

Jeff Wick, local chair of the Pool Ad Hoc Committee was present to discuss future uses of the Countywide Sales Tax in the event it is successfully renewed.  His hope was that the City would intent to use a portion to fund the debt service for a new aquatic facility in Wamego.  After some discussion, the Governing Body was in general consensus their intend would be to use a portion of the Countywide sales tax for the pool project, similar to the fashion the tax was used when the Recreation Complex was built.

 

Diamonds & Denim Sponsorship:  

 

Merl Page advised the Governing Body that the annual Diamonds and Denim Hospital fundraiser is coming up in September.  The Foundation has requested that the City be a sponsor again this year.  After brief discussion, Commissioner Beem moved to be a sponsor of the event in the same amount as last year.  Commissioner Baughman seconded the motion. Motion carried. Aye: 4, Nay:  0.

 

Proclamation – Community Health Ministry:

 

Mayor Ditto read a proclamation commemorating the seventeen years of service by the Community Health Ministry in the City of Wamego and the surrounding environs.

 

Acquisition of Property:

 

The City Manager reported he had recently met with Glen Feuerborn regarding the property east of the Parks Department on Highway 24.  He shared that a recent commercial appraisal had been received for that parcel in the amount of $210,000.  After visiting with Glen, he agreed to sell the property to the City for $235,000 on a five (5) year lease-purchase agreement.  Commissioner Baughman moved to purchase the property under those parameters.  Commissioner Weixelman seconded the motion. Motion carried Aye: 4, Nay: 0

 

Park Use Request:

 

Merl Page reported that Joy Parks had reached out to him to see if the City would allow the Methodist Church to set up in the little park north of town during the “Fabulous Finds” event along Highway 24 on September 24th.  After some discussion, Mayor Ditto moved, seconded by Commissioner Weixelman, to approve the request.  Motion carried.  Aye:  4, Nay:  0.

 

Change Order – 4th Street:

 

The City Manager presented Change Order Number 1 for consideration by the City Commission.  The change amounted to an added cost of $79,118.30.  This amount included the prior approval of the water main extension of $55,000, thus creating an incremental increase of $24,118.30 that had not yet been approved.  After reviewing the Change Order, Commissioner Baughman moved, seconded by Commissioner Beem, to approve the Change Order and authorize the City Manager to sign the document reflecting the change on the project.  Motion carried.  Aye:  4, Nay:  0.

 

Tee Shirt Proposals – Recreation Department:

 

The Recreation had secured several proposal for participant tee shirts for the upcoming year.  After reviewing the proposals they are recommending the proposal from N Zone.  Commissioner Baughman moved to accept the proposal from N Zone for the coming year’s tee shirts.  Commissioner Weixelman seconded the motion.  Motion carried.  Aye:  4, Nay:  0.

 

City Manager and Other Reports:

 

Merl Page reported the 4th Street Project is progressing and that Sixth Street from JC Rogers will be designated as a “One Way” going east once school is back in session.

 

The Library Minutes, Finances and Statistics were included in the meeting packets. 

 

The City Manager also reported that the City would be seeking proposals for the construction of additional parking on the west side of the City Park along Ash Street.

 

At this time, Commissioner Baughman moved to adjourn into executive session for a period of twenty (20) minutes to discuss Attorney-Client privilege related to potential litigation and confidential data relating to financial affairs or trade secrets of corporations, partnerships, trusts, individual proprietorships and the Commission would reconvene at 7:10 PM.  Commissioner Weixelman seconded the motion.  Motion carried.  Aye: 4, Nay:  0.

 

The meeting reconvened at 7:10 P.M., whereupon Commissioner Beem moved, seconded by Commissioner Weixelman, to adjourned back into executive session for Attorney-Client privilege related to potential litigation for ten (10) minutes and to reconvene at 7:20 P.M. 

 

The meeting reconvened at 7:20 P.M., whereupon Commissioner Beem moved, seconded by Commissioner Baughman, to adjourned back into executive session for Attorney-Client privilege related to potential litigation for five (5) minutes and to reconvene at 7:25 P.M. 

 

The meeting reconvened at 7:25 P.M.

 

No further business appearing, meeting was adjourned.

                                                                                                                

ATTEST:                                                                     /s/ William E. Ditto, Mayor

                                                                               

/s/ Shanda Jahnke, City Clerk

 

CALL: (785) 456-9119
EMAIL: wamego@wamego.org

430 Lincoln Avenue PO Box 86
Wamego, KS 66547

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